Course Modules

Onboarding

Onboarding Onboarding

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Travel Request Process Flow & Diagram Travel Request Process Flow & Diagram 1

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What is Concur? What is Concur? 2

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How to access Concur? How to access Concur? 3

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Old version of Itemized_Expense_Reimbursement Old version of Itemized_Expense_Reimbursement 4

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You Should Be Aware of: You Should Be Aware of: 5

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Education Code Sections 72423 and 87032 Education Code Sections 72423 and 87032 6

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RCCD Board Policy BP 5900 RCCD Board Policy BP 5900 7

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IRS - Standard Mileage Rates (No Fuel allowed) IRS - Standard Mileage Rates (No Fuel allowed) 8

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Mileage Non-Scheduled Work Day Mileage Non-Scheduled Work Day 9

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Travel Paid by Other Entity Travel Paid by Other Entity 10

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Best Practices Guide Best Practices Guide 11

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Citi (Ghost Card) >>>Nov 2023 -> US Bank Citi (Ghost Card) >>>Nov 2023 -> US Bank 12

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Bank of America Credit Card - Declining Balance Card Bank of America Credit Card - Declining Balance Card 13

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Contact Resources Contact Resources 14

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RCCD Credit Card Acknowledgement (Loaded Card) RCCD Credit Card Acknowledgement (Loaded Card) 15

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Direct Pay Transmittal Form - Travel Pay by Check Form Direct Pay Transmittal Form - Travel Pay by Check Form 16

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Travel Request.........(Page 6-45) (On the go page 59-64)

Travel Request.........(Page 6-45) (On the go page 59-64) Travel Request.........(Page 6-45) (On the go page 59-64)

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Access and Creating Profile Access and Creating Profile 1

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Travel Request Checklist Travel Request Checklist 2

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Zero Cost or No Reimbursements Zero Cost or No Reimbursements 3

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Recorded Training Copy Recorded Training Copy 5

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View/print Details of Travel Requests or Expense Report View/print Details of Travel Requests or Expense Report 7

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Add-User-Approver Add-User-Approver 8

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Expense Report............(Page 46-58)

Expense Report............(Page 46-58) Expense Report............(Page 46-58)

Context Module Sub Header

0. Create an Expenses Report: 1

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Create an Expenses Report: Create an Expenses Report: 2

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Add Expenses Add Expenses 3

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Context Module Sub Header

1. Travel expenses: 4

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Airfare Airfare 5

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Hotel Hotel 6

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Context Module Sub Header

2. Transportation: 7

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Parking, Ground Transportation, Car rental, Car Rental fuel Parking, Ground Transportation, Car rental, Car Rental fuel 8

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Context Module Sub Header

3. Mileage: 9

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Mileage: Personal Car mileage Mileage: Personal Car mileage 10

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Mileage: Reporting Monthly Mileage Mileage: Reporting Monthly Mileage 11

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Context Module Sub Header

4. Meals: 12

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Breakfast, Lunch or Dinner Breakfast, Lunch or Dinner 13

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Context Module Sub Header

5. Fees: 14

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Conference Registration fees Conference Registration fees 15

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Context Module Sub Header

6. Miscellaneous: 16

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Business realted Purchases: Internet,... Business realted Purchases: Internet,... 17

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Context Module Sub Header

Tips: 18

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Personal expense: Accidently Used Corporate Card-RCCD Credit Card Personal expense: Accidently Used Corporate Card-RCCD Credit Card 19

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Missing Receipt affidavit step by step Missing Receipt affidavit step by step 20

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Changing Budget Line - Expense Report Changing Budget Line - Expense Report 21

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Hands-On Training - Scenario Title: Conference – Expense Report Assignment Hands-On Training - Scenario Title: Conference – Expense Report Assignment 22

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Concur User’s FAQ’s

Concur User’s FAQ’s Concur User’s FAQ’s

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General Access to Concur General Access to Concur 1

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Travel Request Questions Travel Request Questions 2

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Expense Report Questions Expense Report Questions 3

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Credit Card-Loaded Card Credit Card-Loaded Card 4

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Delegate Questions Delegate Questions 5

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Associated Student Associated Student 6

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Booking Questions Booking Questions 7

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Approval Process Questions Approval Process Questions 8

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Payment Questions Payment Questions 9

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Error Messages Error Messages 10

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SAP/Concur RCCD Contact listing SAP/Concur RCCD Contact listing 11

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Icons Icons 12

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View/print Details of Expense Report View/print Details of Expense Report 14

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Appendix C: Mileage Scenarios Appendix C: Mileage Scenarios 15

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How much can we currently allow for meal expenses? How much can we currently allow for meal expenses? 16

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Tips and Resources

Tips and Resources Tips and Resources

Page

MVC Webpage MVC Webpage 12

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Reason Codes: Not deducting normal commute Reason Codes: Not deducting normal commute 13

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Concur Chatbot Concur Chatbot 14

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Business Services Guide (College)

Business Services Guide (College) Business Services Guide (College)

Page

FTA Approver's Review Travel Request FTA Approver's Review Travel Request 1

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Travel Documentation Travel Documentation 2

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Travel Report-Monthly Travel Report-Monthly 3

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Expense Report-Monthly Expense Report-Monthly 4

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Reconciliation - AMEX Go Reconciliation - AMEX Go 5

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Dis-encumbrance Balance Dis-encumbrance Balance 6

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Context Module Sub Header

Approval Flow 7

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Travel Request Sigantures Travel Request Sigantures 8

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Expenses Request Sigantures Expenses Request Sigantures 9

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Approval Changes to Concur Approval Changes to Concur 10

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Banned States (AB1887) Banned States (AB1887) 11

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Score at least Must score at least to complete this module item Scored at least Module item has been completed by scoring at least Score at least % Must score at least % to complete this module item Scored at least % Module item has been completed by scoring at least % View Must view in order to complete this module item Viewed Module item has been viewed and is complete Mark done Must mark this module item done in order to complete Marked done Module item marked as done and is complete Contribute Must contribute to this module item to complete it Contributed Contributed to this module item and is complete Submit Must submit this module item to complete it Submitted Module item submitted and is complete

Course Modules

Onboarding

Travel Request.........(Page 6-45) (On the go page 59-64)

Expense Report............(Page 46-58)

0. Create an Expenses Report: 1

1. Travel expenses: 4

2. Transportation: 7

3. Mileage: 9

4. Meals: 12

5. Fees: 14

6. Miscellaneous: 16

Tips: 18

Concur User’s FAQ’s

Tips and Resources

Business Services Guide (College)

Approval Flow 7